Effective Date: January 1, 2025

Welcome to the 40th General Assembly of the European Seismological Commission. These Terms of Service ("Terms") govern your use of our website and participation in our congress. By accessing our website or registering for the congress, you agree to be bound by these Terms.

Registration and Participation

Eligibility: Participation in the congress is open to researchers, academics, industry professionals, and students in geoscience and related fields. All participants must be at least 18 years old or have guardian consent.

Registration Requirements: To participate in the congress, you must:

• Complete the registration process accurately and truthfully
• Provide valid contact and professional information
• Pay applicable registration fees by the specified deadlines
• Comply with all congress policies and guidelines

Registration Fees: All registration fees must be paid in full before the congress. Fees are non-refundable except as specified in our cancellation policy.

Cancellation and Refund Policy

Participant Cancellations:

• Cancellations made 60 days or more before the congress: 80% refund
• Cancellations made 30-59 days before the congress: 50% refund
• Cancellations made less than 30 days before the congress: No refund
• No-shows: No refund

Congress Cancellation: If we cancel the congress due to unforeseen circumstances, we will provide a full refund or transfer your registration to a future event.

Code of Conduct

All participants are expected to:

• Maintain professional and respectful behavior at all times
• Respect the intellectual property rights of presenters and attendees
• Refrain from harassment, discrimination, or disruptive behavior
• Follow all venue rules and local laws
• Respect the confidentiality of preliminary research and unpublished data

Violations: We reserve the right to remove any participant who violates our code of conduct without refund.

Intellectual Property

Congress Content: All congress materials, including presentations, abstracts, and documentation, are protected by intellectual property laws. Unauthorized reproduction, distribution, or commercial use is prohibited.

Photography and Recording: The congress may be photographed or recorded for promotional purposes. By participating, you consent to such recording and use of your likeness.

Presentations: Presenters retain copyright to their original work but grant us a non-exclusive license to use abstracts and materials for congress-related purposes.

Website Use

You agree to use our website only for lawful purposes and in accordance with these Terms. You may not:

• Use the website in any way that violates applicable laws
• Attempt to gain unauthorized access to our systems
• Transmit viruses, malware, or other harmful code
• Use automated systems to access or scrape our website
• Interfere with other users' access to the website

Disclaimer of Warranties

The congress and website are provided "as is" without warranties of any kind. We do not guarantee:

• Uninterrupted or error-free access to the website or congress
• The accuracy or completeness of information provided
• That the congress will meet your specific expectations
• The availability of specific presenters or content

Limitation of Liability

To the maximum extent permitted by law, we shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from your participation in the congress or use of our website.

Force Majeure

We are not responsible for any failure to perform our obligations due to circumstances beyond our reasonable control, including natural disasters, government actions, pandemics, or other force majeure events.

Privacy

Your privacy is important to us. Please review our Privacy Policy to understand how we collect, use, and protect your personal information.

Governing Law

These Terms are governed by the laws of Turkey. Any disputes arising from these Terms or your participation in the congress shall be resolved in the courts of Ankara, Turkey.

Changes to Terms

We reserve the right to modify these Terms at any time. Updated Terms will be posted on our website with a new effective date. Your continued use of our services constitutes acceptance of any changes.

Contact Information

If you have questions about these Terms, please contact us at:

40th General Assembly of the European Seismological Commission (ESC2026)
Email: info@escs2026.org
Phone: +90 312 212 89 00
Address: Emek, A Blok No:44/3, Bişkek Cd., 06490 Çankaya / Ankara, Turkey

Last Updated: January 1, 2025